Privacy Policy
Table of contents
Name and address of the person responsible
Contact details of the data protection officer
General information on data processing
Rights of the data subject
Provision of the website and creation of log files
Email contact
Application by email
Company appearances
Use of company presences in professional networks
Hosting
Plugins used
Integration of plugins via external service providers
1. name and address of the person responsible
The controller within the meaning of the General Data Protection Regulation (GDPR) and other data protection regulations is
THE ARC GmbH
Mathiesstrasse 16
44147 Dortmund
Germany
https://thearc.de/
2. Contact details of the data protection officer
The data protection officer of the controller is
DataCo GmbH
Dachauer Street 65
80335 Munich
Germany
+49 89 7400 45840
3. General information on data processing
Scope of the processing of personal data We only process the personal data of our users insofar as this is necessary to provide a functional website and our content and services. The processing of our users' personal data only takes place regularly with the user's consent. An exception applies in cases where prior consent cannot be obtained for factual reasons and the processing of the data is required by law.
Legal basis for the processing of personal data Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 sentence 1 lit. a GDPR serves as the legal basis. When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 para. 1 sentence 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures. Insofar as the processing of personal data is necessary to fulfill a legal obligation to which our company is subject, Art. 6 para. 1 sentence 1 lit. c GDPR serves as the legal basis. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 sentence 1 lit. d GDPR serves as the legal basis. If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 sentence 1 lit. f GDPR serves as the legal basis for the processing.
Data erasure and storage duration The personal data of the data subject will be erased or blocked as soon as the purpose of storage no longer applies. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. The data will also be blocked or erased if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.
4. rights of the data subject
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
Right to information You can request confirmation from the controller as to whether personal data concerning you is being processed by the controller. If such processing is taking place, you can request the following information from the controller:
the purposes for which the personal data are processed;
the categories of personal data that are processed;
the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
the planned duration of storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the duration of storage;
the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
the existence of a right of appeal to a supervisory authority;
all available information on the origin of the data if the personal data is not collected from the data subject;
the existence of automated decision-making, including profiling, referred to in Art. 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer. This right of access may be restricted to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.
2. right to rectification
You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must make the rectification without undue delay. Your right to rectification may be restricted to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.
3. right to restriction of processing
You may request the restriction of the processing of your personal data under the following conditions:
if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims, or
if you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate reasons of the controller outweigh your reasons.
If the processing of personal data concerning you has been restricted, such data may only be processed - apart from being stored - with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
Your right to restriction of processing may be limited to the extent that it is likely to render impossible or seriously impair the achievement of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.
4. right to erasure
a) Obligation to delete
You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 sentence 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
The personal data concerning you has been processed unlawfully.
The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
The personal data concerning you was collected in relation to information society services offered in accordance with Art. 8 para. 1 GDPR.
b) Information to third parties
If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) GDPR, it shall take reasonable steps, including technical measures, taking into account the available technology and the cost of implementation, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
c) Exceptions
The right to erasure does not exist if the processing is necessary
to exercise the right to freedom of expression and information.
for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
for reasons of public interest in the area of public health in accordance with Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
for the assertion, exercise or defense of legal claims.
5. right to information
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort. You have the right vis-à-vis the controller to be informed about these recipients.
6. right to data portability
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided,
provided that the processing is based on consent pursuant to Art. 6 para. 1 sentence 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 sentence 1 lit. b GDPR
the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be affected by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. right of objection
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.
The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data for such marketing, which includes profiling to the extent that it is related to such direct marketing.
If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.
Notwithstanding Directive 2002/58/EC, you have the option of exercising your right to object in connection with the use of information society services by means of automated procedures using technical specifications.
You also have the right to object, on grounds relating to your particular situation, to processing of personal data concerning you which is carried out for scientific or historical research purposes or statistical purposes pursuant to Art. 89 (1) GDPR.
Your right to object may be restricted to the extent that it is likely to render impossible or seriously impair the realization of the research or statistical purposes and the restriction is necessary for the fulfillment of the research or statistical purposes.
8. right to revoke the declaration of consent under data protection law
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
9. automated decision-making in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if
the decision is necessary for entering into, or performance of, a contract between you and the controller,
is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests,
or is based on your explicit consent.
However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or b GDPR applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests. With regard to the cases referred to in 1 and 3, the controller shall take reasonable steps to safeguard the rights and freedoms and your legitimate interests, including at least the right to obtain the intervention of a person by the controller, to express his or her point of view and to contest the decision. 10. 10. right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR. The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.
5. provision of the website and creation of log files
1. description and scope of data processing Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer. The following data is collected:
Information about the browser type and version used
The user's operating system
The user's internet service provider
The IP address of the user
Date and time of access
Websites from which the user's system accesses our website
This data is stored in the log files of our system. This data is not stored together with other personal data of the user.
2. purpose of data processing
Temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the user's IP address must remain stored for the duration of the session.
Data is stored in log files to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. The data is not analyzed for marketing purposes in this context. These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR.
3. legal basis for data processing
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 sentence 1 lit. f GDPR.
4. duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.
If the data is stored in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or anonymized so that it is no longer possible to identify the accessing client.
5. possibility of objection and removal
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, the user has no option to object.
6. Email contact
1. Description and scope of data processing
It is possible to contact us via the email address provided on our website. In this case, the user's personal data transmitted with the email will be stored. The data is used exclusively for processing the conversation.
2. Purpose of data processing
In the case of contact by email, this also constitutes the necessary legitimate interest in the processing of the data.
3. Legal basis for data processing
The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if the user has given consent. The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 para. 1 lit. f GDPR. If the email contact is aimed at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b GDPR.
4. Duration of storage
The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For personal data sent by email, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
5. Possibility of objection and removal
The user has the option to revoke their consent to the processing of personal data at any time. If the user contacts us by email, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.
By e-mail
All personal data stored in the course of contacting us will be deleted in this case.
7. Application by email
1. scope of the processing of personal data
You can send us your application by email. We will record your email address and the data you provide in the email.
Email address
The data provided by the user.
2. Purpose of data processing
The processing of the personal data from your application email is solely for the purpose of processing your application.
3. Legal basis for data processing
The legal basis for the processing of your data is the initiation of a contract at the request of the data subject, Art. 6 para. 1 sentence 1 lit. b Alt. 1 GDPR and § 26 para. 1 sentence 1 BDSG.
4. Duration of storage
After completion of the application process, the data will be stored for up to three months. Your data will be deleted after three months at the latest. In the event of a legal obligation, the data will be stored in accordance with the applicable provisions.
5. Possibility of objection and removal
The applicant has the option to object to the processing of personal data at any time. In such a case, the application can no longer be considered.
By e-mail
All personal data stored in the course of electronic applications will be deleted in this case.
8. company appearances
Use of company presences in social networks
Instagram:
Instagram, Part of Facebook Ireland Ltd, 4 Grand Canal Square Grand Canal Harbour, Dublin 2 Ireland
On our company page, we provide information and offer Instagram users the opportunity to communicate; if you carry out an action on our Instagram company page (e.g. comments, posts, likes, etc.), you may make personal data (e.g. real name or photo of your user profile) public.
However, since we generally or to a large extent have no influence on the processing of your personal data by Instagram, the company jointly responsible for THE ARC GmbH's corporate presence, we cannot provide any binding information on the purpose and scope of the processing of your data.
Our company presence in social networks is used for communication and information exchange with (potential) customers. In particular, we use the company presence for:
Products & Services
The publications on the company's website may contain the following content:
Information about products
Information about services
Advertising
Every user is free to publish personal data through activities.
The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. a GDPR.
We store your activities and personal data published via our Instagram corporate presence until you withdraw your consent. In addition, we comply with the statutory retention periods.
We process data from our company website in our systems. This data is stored there for the following period: 0 months
You can object to the processing of your personal data that we collect in the context of your use of our Instagram corporate presence at any time and assert your data subject rights mentioned under IV. of this privacy policy. To do so, send us an informal email to [email protected].\nYou can find more information on the processing of your personal data by Instagram and the corresponding objection options here:
Instagram: https://help.instagram.com/519522125107875
9. use of company appearances in job-oriented networks
1. scope of data processing
We use the possibility of company appearances on professional networks. We maintain a company presence on the following professional networks:
LinkedIn:
LinkedIn, Unlimited Company Wilton Place, Dublin 2, Ireland
XING:
XING SE, Dammtorstraße 30, 20354 Hamburg, Germany
We provide information on our website and offer users the opportunity to communicate. The company website is used for applications, information/PR and active sourcing.
We have no information on the processing of your personal data by the companies jointly responsible for the company's website. Further information can be found in the privacy policy of:
LinkedIn:
https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv
XING:
https://privacy.xing.com/de/datenschutzerklaerung
If you carry out an action on our company website (e.g. comments, posts, likes, etc.), you may make personal data (e.g. real name or photo of your user profile) public.
2. legal basis for data processing
The legal basis for the processing of your data in connection with the use of our company website is Art. 6 para. 1 sentence 1 lit. f GDPR.
3. purpose of data processing
Our company website serves to inform users about our services. Every user is free to publish personal data through activities.
4. duration of storage
We store your activities and personal data published via our company website until you withdraw your consent. In addition, we comply with the statutory retention periods.
5. possibility of objection and removal
You can object to the processing of your personal data, which we collect in the context of your use of our company website, at any time and assert your data subject rights mentioned under IV. of this privacy policy. To do so, please send us an informal email to the email address stated in this privacy policy.
Further information on objection and removal options can be found here:
LinkedIn:
https://www.linkedin.com/legal/privacy-policy?trk=hb_ft_priv
XING:
https://privacy.xing.com/de/datenschutzerklaerung
10. hosting
The website is hosted on servers of a service provider commissioned by us.
Our service provider is:
vercel.com
The servers automatically collect and store information in so-called server log files, which your browser automatically transmits when you visit the website. The information stored is
Browser type and browser version
Operating system used
Referrer URL
Host name of the accessing computer
Date and time of the server request
IP address
This data is not merged with other data sources. This data is collected on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website - the server log files must be recorded for this purpose.
The server of the website is geographically located in the United States of America.
11 Plugins used
We use plugins for various purposes. The plugins used are listed below:
Use of Google Analytics
1. scope of the processing of personal data
We use Google Analytics, a web analytics service provided by Google Ireland Ltd, Gordon House, Barrow Street, D04 E5W5, Dublin, Ireland (hereinafter referred to as: Google). Google Analytics analyzes, among other things, the origin of visitors, the time they spend on individual pages and the use of search engines, thus enabling better monitoring of the success of advertising campaigns.
Google places a cookie on your computer. This allows personal data to be stored and evaluated, in particular the user's activity (in particular which pages have been visited and which elements have been clicked on), device and browser information (in particular the IP address and operating system), data about the advertisements displayed (in particular which advertisements have been displayed and whether the user has clicked on them) and also data from advertising partners (in particular pseudonymized user IDs).
The information generated by the cookie about your use of this online presence is transmitted to a Google server in the USA and stored there. However, if IP anonymization is activated on this online presence, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and truncated there.
On behalf of the operator of this online presence, Google will use this information to evaluate your use of the online presence, to compile reports on the activities of the online presence and to provide other services related to the use of the online presence and internet usage to the operator of the online presence.
The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of our website. Further information on the processing of data by Google can be found here:
https://policies.google.com/privacy?gl=DE&hl=de
2. purpose of data processing
The purpose of processing personal data is to specifically address a target group that has already expressed an initial interest by visiting the website.
3. legal basis for the processing of personal data
The legal basis for the processing of users' personal data is generally the consent of the user in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR.
4. duration of storage
Your personal information will be stored for as long as necessary to fulfill the purposes described in this privacy policy or as required by law. Advertising data in server logs is anonymized by Google deleting parts of the IP address and cookie information after 9 and 18 months respectively.
5. revocation and removal option
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
You can prevent the collection and processing of your personal data by Google by preventing the storage of third-party cookies on your computer, using the "Do Not Track" function of a supporting browser, deactivating the execution of script code in your browser or installing a script blocker such as NoScript ( https://noscript.net/ ) or Ghostery ( https://www.ghostery.com ) in your browser.
You can also prevent Google from collecting the data generated by the cookie and relating to your use of the online presence (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de
You can deactivate the use of your personal data by Google using the following link: https://adssettings.google.de
Further information on objection and removal options vis-à-vis Google can be found at: https://policies.google.com/privacy?gl=DE&hl=de
Use of Google Tag Manager
1. scope of the processing of personal data
We use the Google Tag Manager ( https://www.google.com/intl/de/tagmanager/ ) of Google Ireland Ltd, Gordon House, Barrow Street, D04 E5W5, Dublin, Ireland (hereinafter referred to as: Google). With Google Tag Manager, tags from Google and third-party services can be managed and embedded in a bundle on an online presence.tags are small code elements on an online presence that are used, among other things, to measure visitor numbers and behaviour, to measure the impact of online advertising and social channels, to use remarketing and targeting, and to test and optimize online presences.when a user visits the online presence, the current tag configuration is sent to the user's browser. It contains instructions on which tags should be triggered. Google Tag Manager triggers other tags, which in turn may collect data. Information on this can be found in the sections on the use of the corresponding services in this privacy policy. Google Tag Manager does not access this data.
Further information on Google Tag Manager can be found at https://www.google.com/intl/de/tagmanager/faq.html and in Google's privacy policy: https://policies.google.com/privacy?hl=de
2. purpose of data processing
The purpose of processing personal data is to collect and clearly manage and efficiently integrate the services of third-party providers.
3. legal basis for the processing of personal data
The legal basis for the processing of users' personal data is generally the consent of the user in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR.
4. duration of storage
Your personal information will be stored for as long as necessary to fulfill the purposes described in this privacy policy or as required by law. Advertising data in server logs is anonymized by Google deleting parts of the IP address and cookie information after 9 and 18 months respectively.
5. revocation and removal option
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
You can prevent the collection and processing of your personal data by Google by preventing the storage of third-party cookies on your computer, using the "Do Not Track" function of a supporting browser, deactivating the execution of script code in your browser or installing a script blocker such as NoScript ( https://noscript.net/ ) or Ghostery ( https://www.ghostery.com ) in your browser.
You can also prevent Google from collecting the data generated by the cookie and relating to your use of the online presence (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link:
https://tools.google.com/dlpage/gaoptout?hl=de
You can use the following link to deactivate the use of your personal data by Google:
https://adssettings.google.de
Further information on objection and removal options vis-à-vis Google can be found at
https://policies.google.com/privacy?gl=DE&hl=de
Use of Posthog
We use functions of the Posthog service in our service. These functions are offered by Posthog Inc, 965 Mission Street, San Francisco, CA 94103 USA. Posthog can record and reproduce your behavior on our website and our applications. The storage of this data is limited in time and is used exclusively to improve our service based on your needs. You can find more information on this in Posthog's privacy policy: https://posthog.com/privacy
12. integration of plugins via external service providers
1. description and scope of data processing
We integrate certain plugins on our website via external service providers in the form of content delivery networks. When you visit our website, a connection is established to the servers of the providers we use to retrieve content and store it in the cache of the user's browser. As a result, personal data may be stored and analyzed in server log files, in particular device and browser information (especially the IP address and operating system). We use the following services:
Google Hosted Libraries of the provider Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland
2. purpose of data processing
The use of the functions of these services serves to deliver and accelerate online applications and content.
3. legal basis for data processing
This data is collected on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website.
4. duration of storage
Your personal information will be stored for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law.
5. possibility of objection and removal
You can find information on objection and removal options vis-à-vis Google at
https://policies.google.com/privacy?hl=dede/privacypolicy/
This privacy policy was created with the support of DataGuard.
Status: October 2021
